Forms for Students

Enquiries

Forms for Students



Students may apply for Academic Transcript/Testimonial/Course Outline from the University by the following methods:

Method 1: Application fee to be paid by Visa/MasterCard
Please fill in the online form at the following link:

  • Online application for e-Copy version of Academic Transcript: [Click here to Application Portal]
    (The processing time is normally 7 working days. Applicants must check whether the recipient accepts e-Copy Transcript)

  • Online application for Hardcopy version of Academic Transcript: [Click here to Application Portal]
    (The processing time is normally 10 working days)

  • Online application for Testimonial: [Click here to Application Portal]
    (The processing time is normally 10 working days)

  • Online application for Course Outline: [Click here to Application Portal]
    (The processing time is normally 14 working days)

  • After submission of online application form, our Registry Staff will contact you via email within 2 working days to confirm whether your application is ready to be processed.

    Method 2: Application fee to be paid by a Cross-cheque
    Please download and fill in the application form in respective PDF version and submit the application form together with a cross-cheque by following the “Note” in the application form to Hong Kong Shue Yan University.

    Method 3: Application fee to be paid by Cash/Octopus
    Please download and fill in the application form in respective PDF version and submit the application form together with the application fees in cash/Octopus at Information Counter, G/F, Academic Building, Hong Kong Shue Yan University.

    PDF - Academic Transcript

    PDF - Testimonial

    PDF - Course Outline


    A student who has completed at least one semester and who has earned a satisfactory assessment result for the semester may, in the case of serious illness with written attestation from a registered medical doctor, or due to any other exigent matter, apply to the Senior Registrar/Registrar for suspension of study IN PERSON for up to one academic year during designated office hours. Please contact your Departmental Administrative staff via email before submitting the application.

    If a student wishes to withdraw from his/her programme of study, he/she is required to submit the "Application for Withdrawal of Study" IN PERSON and complete the clearance procedures during designated office hours. Please contact your Departmental Administrative staff via email before submitting the application.

    The application for transfer of undergraduate programme is open from late June to mid-July each year. Students who are interested in transferring to another programme should submit the application form (Login required, please use your University login account) and supporting documents to your departmental administrative staff at Registry IN PERSON by July 15 before the commencement of next academic year.

    An application fee of HK$200 will be charged.

    PDF - Application Form


    Students who have lost their student card should report loss to the Registry and apply for a replacement of student card by submitting the application form(Login required, please use your University login account) to Information Counter (G/F, Academic Building) IN PERSON.

    An application fee of HK$100 will be charged.

    The normal processing time for an application for replacement of student card is 5 working days. The new student card should be collected immediately and would be discarded after 3 months (from date of collection). A handling fee is required when resubmission of application.


    Students who have any changes in their personal particulars should submit the form of "Change of Student Personal Details"(Login required, please use your University login account) IN PERSON to the relevant Registry staff at RHB 305 (Faculty of Commerce / Faculty of Social Sciences) or RHB 306 (Faculty of Arts / Postgraduate Programmes) during office hours.